Type
Key Messages
Organizational Excellence
- Q2 Report Received: The Board received the CEO's Q2 2026 Report, highlighting continued growth in cardholders, program attendance, digital borrowing, media visibility, and community engagement. Strong demand for community space continues to reinforce the need for the Library's renovation and expansion.
- Strategic Plan Update: Community consultation for the 2027–2037 Strategic Plan has concluded. A draft strategic framework will be presented to the Board in September following the strategic planning workshop with the Board, staff, and Arts & Culture Council.
- Library Design RFP: The Board discussed next steps for the Library's renovation and expansion project and will receive an overview of the design RFP process and Board governance responsibilities at its September meeting.
- Multi-Year Funding Agreement & TBM Corporate Strategic Plan Update: The Board welcomed Town CAO Adam Smith to discuss the Town's Corporate Strategic Plan and the upcoming review of the Multi-Year Funding Agreement. The Board was advised that the review is not intended to terminate the agreement, but rather to provide the incoming Council with an opportunity to review it alongside other long-term municipal agreements. Additionally:
- The Board and CAO agreed to work collaboratively to identify opportunities to strengthen the agreement while maintaining its original intent of maximizing operational efficiencies and ensuring responsible stewardship of taxpayer funds. The Board noted that both the Multi-Year Funding Agreement and Memorandum of Understanding were established to support these objectives.
- The Board requested a current and comprehensive accounting of all Library-owned accounts and reserves, noting that the 2025 audit has not yet been completed and that interim financial reporting from the Town has been incomplete.
- The discussion emphasized the importance of a shared understanding of the efficiencies achieved through the current agreement, as well as opportunities for further improvement. The Board highlighted that understanding the Library's funding allocation, established as a percentage of the previous year's municipal tax levy, is essential to supporting the sustainable delivery of Gallery, Library, Museum, and Archive (GLAM) services to the community.
- 2025 Audited Financial Statements: The 2025 audited financial statements will be presented in September alongside a presentation from the Library Board’s auditors and Town finance staff.
Community Hubs
- L.E. Shore Washroom Renovation & Building Condition Assessment Update: TBM Manager of Facilities and Fleet Phil Pesek reported that the washroom renovation remains on schedule for completion by the end of July, with remaining project funds being used for additional facility improvements.
- Creative Writing Program Proposal: The Board received a deputation from resident Julie Manell, who shared ideas for a future creative writing program as part of the Library's long-term expansion vision.
Empowering Services
Museum Artifacts Deaccessioned: The Board approved the deaccessioning of four museum artifacts in accordance with museum best practices and requested enhanced reporting on future deaccessioning activities.