By-laws and Governance Policy
These documents describe how the Board, as a corporation, shall conduct the business of the GLAM (including the library, museum/archive and gallery). They pertain to the actions and limitations of the Board, individual board members and CEO.
By-Laws & Governance (Complete) 2024
POL-BLG.2018.01 General
POL-BLG.2018.02 Authority to Establish and Manage a Public Library
POL-BLG.2018.03 Board Members, Numbers, and Term
POL-BLG.2018.04 Disqualification of Board Members
POL-BLG.2018.05 First Meeting of the Board
POL-BLG.2018.06 Meetings of the Board
POL-BLG.2018.07 Staff
POL-BLG.2018.08 Expenses
POL-BLG.2018.09 Real Property
POL-BLG.2018.10 Powers and Duties of the Board
POL-BLG.2018.11 Pension and Sick Leave
POL-BLG.2018.12 Operational By-Laws
POL-BLG.2018.13 Estimates and Approval of Estimates
POL-BLG.2018.14 Debentures for Library Purposes
POL-BLG.2018.15 Grants from Council
POL-BLG.2018.16 Inspection of Records
POL-BLG.2018.17 Payments to Boards
POL-BLG.2018.18 Provincial Powers Over Library & Museum
POL-BLG.2018.19 Withholding Grant on a Default Board
POL-BLG.2018.20 Dissolution and Assets of Dissolved Board
POL-BLG.2018.91 Museum General
POL-BLG.2018.99 Agenda & Multi-Year Agendas
POL-BLG.2022.05 BMPL Board Job Description
2025 Budget
The Library Board has a Multi-Year Funding Agreement with the Town of the Blue Mountains that provides the Board with an annual allotment of 6% of the previous year's Tax Levy. The Funding Agreement enables BMPL to plan funding over multiple years, improving long-term strategic planning, more efficient use of staff time and resources, and greater certainty to patrons about the future of GLAM services.
System Policy
These documents are corporate policies and relate to the Board as a corporation, individual board members, CEO, and personnel (employees, volunteers, placements). In some cases System policies refer to the public as well. This is identified within individual policies where relevant.
POL-SYS.2018.21 Access to Information & Protection of Privacy
POL-SYS.2018.22 Code of Ethics for Board, Committees & Councils
POL-SYS.2018.50 The Library and Political Elections
POL-SYS.2018.52 Fundraising
POL-SYS.2018.53 Planning
POL-SYS.2018.54 Special Occasion Alcohol Use
POL-SYS.2018.55 Values Statement
POL-SYS.2018.88 Indigenous Acknowledgement
POL-SYS.2018.89 Intellectual Freedom
POL-SYS.2018.90 Finance
POL-SYS.2022.02 Mission & Mandates
POL-SYS.2022.03 Vision Statement
POL-SYS.2023.01 IDEA
POL-SYS.2025.01 Severe Weather Events
System Plan or Procedure
System Plans/Procedures are the mechanism in which the System policies are implemented.
Action Plan 2018
Action Plan 2019
Action Plan 2020
Action Plan 2021
Action Plan 2022
Action Plan 2023
Action Plan 2024
Feasibility Study & Space Plan 2018
Funding Agreement 2021
Gap Analysis Building Program Report 2019
MOU Between BMPL and TBM 2018
Strategic Plan 2022-2026
TBM Building Condition Report - Craigleith Heritage Depot
TBM Building Condition Report - L.E. Shore
2024 Accessibility Audit - L.E. Shore
Administrative Policy
These document define how the CEO and staff will conduct the operations of the library, museum and gallery. Administrative policies refer to all classes of personnel including employees, volunteers, and placements such as cooperative education students and interns.
POL-ADM.2018.49 AODA Requirements and Employment of Individuals with Disabilities
POL-ADM.2018.51 Fee-for-Service
POL-ADM.2018.76 Collection Literacy
POL-ADM.2018.77 Composition of the Collection
POL-ADM.2018.78 Organization of the Library Collection
POL-ADM.2018.79 Library Selection Criteria
POL-ADM.2018.80 Resource Sharing
POL-ADM.2018.81 Digital & Archival Collections
POL-ADM.2018.82 Storage & Care of Materials
POL-ADM.2018.83 Copyright
POL-ADM.2018.84 Community Feedback
POL-ADM.2018.93 Exhibition Standards
POL-ADM.2018.94 Interpretation Education Standards
POL-ADM.2018.95 Research Standards
POL-ADM.2018.97 Community Standard
POL-ADM.2018.98 Museum Physical Plant
POL-ADM.2020.01 Pandemic Response
POL-ADM.2020.02 Working from Home During COVID-19
POL-ADM.2024.03 Museum Collections Policy
Human Resources
POL-ADM.2018.23 General
POL-ADM.2018.24 Exemptions from the Employment Standards Act
POL-ADM.2018.25 Code of Conduct
POL-ADM.2018.26 Recruiting, Hiring, and Contracting of Personnel
POL-ADM.2018.27 Employment Records
POL-ADM.2018.28 Payment of Wages
POL-ADM.2018.29 Qualifications & Requirements for Employment
POL-ADM.2018.30 Responsibilities of the Employee/Employer Relationship
POL-ADM.2018.31 Hours of Work and Eating Periods
POL-ADM.2018.32 Overtime Wages & Working on Holidays
POL-ADM.2018.33 Job Classification and Salary Scales
POL-ADM.2018.34 Public Holidays
POL-ADM.2018.35 Vacation with Pay
POL-ADM.2018.36 Equal Pay for Equal Work
POL-ADM.2018.37 Benefit Plans
POL-ADM.2018.38 Leave Requests
POL-ADM.2018.39 Performance Appraisals
POL-ADM.2018.40 Corrective Action
POL-ADM.2018.41 Termination and Severance of Employment
POL-ADM.2018.42 Reprisal
POL-ADM.2018.43 Complaints and Protests
POL-ADM.2018.44 Volunteerism and Placements
POL-ADM.2018.74 Staff Conflict of Interest
POL-ADM.2018.101 Salary Administration
Health and Safety
POL-ADM.2024.01 Respectful Public Interactions
POL-ADM.2018.45 Commitment to Health and Safety
POL-ADM.2018.46 Fire Safety & Emergency Preparedness
POL-ADM-2018.47 Work Alone
POL-ADM-2018.48 Respectful Workplaces
POL-ADM.2018.49 AODA Requirements
POL-ADM.2019.01 Fit for Work
Administrative Plan
Administrative Plans/Procedures/Programs are the mechanism in which the Administrative policies are implemented.
2023 CHD Fire Safety Plan
2023 LES Fire Safety Plan
PLAN.ADM.2019.13 Communication Plan 2019-2022
PLAN.ADM.2020.1 BMPL Pandemic Plan 2020
PLAN.FIRE.2018.LES Abridged Fire Safety Plan (AFTER HOURS USER)
Public Usage Policy
These document describe the users (patrons/borrowers/visitors) rights and limitations within the library, museum, and gallery. By accessing services at any Blue Mountains Public Library locations, the individual agrees to abide by these policies. Many are legislated, such as borrowers’ rights; while others are best practice, such as Code of Conduct.
POL-PUB.2018.56 Accessible Customer Service
POL-PUB.2018.57 Children and Teens Services
POL-PUB.2018.58 Community Information
POL-PUB.2018.59 Cost Recovery Services
POL-PUB.2018.60 Hours of Operation
POL-PUB.2018.61 Information Services
POL-PUB.2018.62 Inter-Library Loan
POL-PUB.2018.63 Membership
POL-PUB.2018.64 Programs
POL-PUB.2018.65 Rights & Responsibilities of BMPL Users
POL-PUB.2018.67 BMPL User Dissemination of Information
POL-PUB.2018.85 Circulation & Returns
POL-PUB.2018.86 Room Rentals
POL-PUB.2018.87 Technology
Public Usage Plan or Procedure
The Public Use Plan/Procedure are also called Programs in legislation, and are the mechanism in which the policy is implemented.
Terms of Reference (ToR)
The Terms of Reference (ToR) are the policy which governs the various committees/councils activities. These ToR may be Board or CEO approved, depending on where the committee reports.
Arts & Culture Council (ACC) ToR
CEO Recruitment Committee ToR
Community Hubs Committee ToR
Joint Health & Safety Committee (JHSC) ToR
Organizational Excellence Committee ToR